Revenue intelligence · EHR-native
Every dollar in.
Every dollar in.
Every dollar missing.
Sentinel is revenue intelligence for high-ticket elective clinics — dental, aesthetics, hair restoration and plastic surgery. It tells you the story of every dollar that came into the clinic, and every dollar that didn't. Every call, chat and inquiry, every ad, invoice, payment and spreadsheet — pulled from the tools you already run and reconciled against your EHR in real time. One live screen. One truth.
Native EHR / PMS sync
HIPAA safeguards · BAA as standard
One hub, not a pile of tools
From chaos
Scattered calls, unpaid deposits and cold leads — pulled into one reconciled view. Scroll to watch it resolve — or flick the switch.
!Missed call · 11:48No callback logged. Lead going cold.
$Deposit not receivedReserved, never paid — 4 patients.
~Plan stalled · $6,800Presented 14 days ago, no chase.
↻Follow-up overdue1,424 sitting unworked.
✕Cancelled — rebook7 slots to win back this week.
@Text inquiryUnanswered since yesterday.
Needs your eye · today● RECONCILED
Callbacks to make2
Deposits to recover$4,200
Stalled plans to chase$68,000
Follow-ups queued1,424
Cancelled — rebook7
ChaosClarity
The leak / what it costs
The money is already in your clinic.
Move the sliders to your numbers and see what's slipping through the front desk each month.
Based on the hours you aren't open
$0
Sentinel could potentially save you this each month — inquiries answered and booked while you're closed.
0
Inquiries while you're closed / month
0
Sentinel could book / month*
*Illustrative estimate. Assumes inquiries arrive across a 12-hour day, 7 days a week, and book at your current rate when answered.
Revenue · this month
$0
↑ 28% vs prior
Acceptance rate
0
tracked live
Follow-ups overdue
0
unworked
Money on the table
$0
unaccepted treatment
Ready to see your numbers?
Who it's for / one hub
One hub. Every seat at the clinic.
Sentinel isn't a dashboard for the owner and nothing for anyone else. Every role gets a view built around the job they actually do, all running on the same live data underneath. Pick a seat.
LIVE
Revenue — June
Production, collections and what each channel returned
Produced
$148,200
↑ 9% vs May
Collected
$112,600
↑ 6% vs May
Blended return
4.2×
on ad spend
Revenue by treatment · what's actually paying
Good afternoon. The front desk has been busy.
176 conversations this period · 104 warm · 38 booked
Conversion
22%
↑ 1.4 pts
Avg case value
$3,850
↑ $220
Follow-ups overdue
1,424
unworked
Conversation → revenue funnel
Conversations
176
all channels
Warm leads
104
59% turn warm
Booked
38
37% of warm
Booked & paid
29
76% pay
Needs your eye · today
!Callbacks to makeRequested, not yet returned2
$Deposits to recoverReserved, never paid — 4 patients$4,200
~Stalled treatment to chasePresented, no follow-up booked$68,000
↻Follow-ups queuedOverdue, currently unworked1,424
Emily's treatment plan
Build it together, then take payment before she leaves
✓Injectables package$1,800
✓Laser skin resurfacing$2,900
✓Chemical peel$650
Hair restoration (FUE)$9,500
Skincare program$450
Subtotal$5,350
Package savings · 12%−$642
Total$4,708
Take payment
On the spotCash · card
FinancingYour partners
Payment planYou manage
Live conversations
Voice, chat and text — answered, qualified and filed
ACAlisha CallaghanWeb VoiceBooked · Tue 3pm
TFTaylor FalconerTextWarm
BSBrandon SparkWeb ChatCallback
JYJay MensahWeb ChatBooked · Paid
✓ Every conversation written to the patient's EHR chart automatically — no double entry.
Real screens from Sentinel · figures illustrative
The radar / not another tool
Your conversion tech, wired in as a sensor.
Voice, chat and text are how a modern clinic wins the booking — so Sentinel runs them too. But they aren't the product. They're radars: every conversation answered, qualified and reconciled against your EHR the instant it happens, then fed into one core. Modern front-of-house under one roof, not a pile of disconnected tools.
The radars · 24/7
Every conversation, captured.
Voice and chat answer the phone and the website around the clock — booking, qualifying and logging while you're closed. Human calls are transcribed too.
Web voice & phone
Web chat & forms
Text (SMS) & email
Every human call, transcribed
SentinelTHE CORE · LIVE
The intelligence · live
One reconciled truth.
The signal isn't the product — what Sentinel makes of it is. Every conversation checked against the EHR record and turned into something the team can act on.
Live revenue dashboard
Action lists with a name on them
Ask anything, answered live
Follow-ups that run themselves
The radar in action / hear it work
This is one radar, doing its job.
The voice and chat AI picks up every call and message, books the appointment, and writes a clean summary straight to the patient's EHR chart — then hands the signal to Sentinel. You never touch a separate tool. Here's what it's handling right now:
Hi — thanks for calling Madison Avenue Aesthetics. Would you like to book a consultation?
What would it find in your clinic?
A private walkthrough, built around your clinic.
Autopilot CRM / zero admin
A CRM that runs itself.
All the benefits of a CRM — none of the admin. Because Sentinel listens on every channel — your phones, its own voice and chat AI, your WhatsApp — and connects to your PMS, it knows exactly where every patient stands. When something changes, the card moves itself. Nobody updates this board. Watch:
Expected to close
$0
pipeline value × each stage's go-ahead rate
Total pipeline value
$0
unweighted, pre-go-ahead
Warm leads
0
$144,285 est. value
Leaked in 30 days
$0
lapsed + no-shows + cancelled
☎CALL · Emily Carter · 11:42 — “Could I book in for that consult? I’m quite a nervous patient…”
General inquiry 51$135,905
RBRebecca Brooks
Asked for injectables pricing
No value yet2h
MKMichael Kent
Inquired about hair restoration
$9,500 est1d
Warm lead 56$144,285
ECEmily Carter
+1 (555) 010-4823
Wants a laser consult
CLINICWarm lead⚑ NERVOUS PATIENT
$350 est6m
AGAmelia Grant
Skincare program options
$450 est1d
Booked 8$16,465
AUTO-MOVES HERE
JLJames Lowe
Laser consult · Tuesday 3pm
$650 est18m
Go-ahead 20$37,710
HHHannah Hughes
Laser resurfacing
$2,900accepted
ISIsabella Silveira
Body contouring
$4,800accepted
Emily rings the clinic. Reception books her in — Sentinel is on the line, listening.
Ask Sentinel / try it
Ask your clinic anything.
Ask the way you'd ask your office manager — and get an answer in seconds, drawn from every corner of your live data. Tap a question to see it answered.
YouHow much revenue is sitting in unaccepted plans over $5k?
$96,400
across 14 patients. 9 haven't been contacted in 30+ days.
View the 9 patients →
Why it works / from the Sentinel handbook
The Fortune 500 knows its numbers. Does your clinic?
The difference isn't intelligence or effort. It's systems and processes — a business that runs on them doesn't guess. One side was built that way; the other was never offered it. Four ideas Sentinel is built on.
The signal isn't the product. What Sentinel makes of it is.
Voice, chat and text win the booking, so Sentinel runs them too. But they're radars — every conversation captured, qualified and reconciled into one core.
Not a dashboard. A list with names on it.
Not a report to interpret. The next patient to call, and the reason.
Most of the growth you're chasing isn't new business.
It's already in your list, half-closed.
A good clinic rarely runs short of patients. What it loses track of is what happened to the ones it already had.
ONE PATIENT · ONE THREAD
the ador organic
the bookinghow & when
the visitshowed or didn't
the decisionconverted or not
the moneyprice & cost
the returnlifetime value
Nothing enters your business untold. Nothing leaves it unexplained.
Win the case / at the chair
Present treatment plans — accepted in the room.
Sentinel has a built-in hub for patient care coordinators. Your coordinator builds the treatment plan with the patient and has them accept it on the spot — collect in full by cash or card, hand it to your own financing partners, or set up a payment plan you manage yourself. Tap treatments to build Emily's plan.
CHOOSE YOUR TREATMENT
Injectables package
Botox & dermal filler, tailored
$1,800
Laser skin resurfacing
Texture, tone and fine lines
$2,900
Chemical peel
A brighter, even complexion
$650
Hair restoration (FUE)
Permanent, natural-looking density
$9,500
Body contouring
Sculpt and define, non-surgically
$4,800
Skincare program
Medical-grade, prescribed for you
$450
+ Add a custom treatment
Anything you offer — name it, price it
Emily's treatment plan
Subtotal$5,350
Discount12%−$642
Total$4,708
You save $642
On the spotCash or card
FinancingYour partners
Payment planYou manage
Choose payment →
Security & compliance
Infrastructure-grade by default.
Patient data is the most sensitive thing a clinic holds. Sentinel is built so it stays protected, private and yours — by design, not by promise.
HIPAA safeguardsBAA as standardAES-256 at restAudit-logged
HIPAA · BAA
HIPAA safeguards, BAA as standard
Built around the HIPAA Security Rule from the ground up. Every clinic signs a Business Associate Agreement before a single record syncs — your clinic remains the covered entity, always.
TLS 1.2+ · AES-256
Encrypted end to end
Patient data encrypted in transit and at rest. No exceptions, no plain-text copies, no shortcuts.
Enterprise cloud
Hardened infrastructure
Strict environment separation, continuous monitoring and least-privilege access on enterprise-grade cloud infrastructure.
Least privilege
Role-based access, fully audited
Owners, office managers, coordinators and front desk each see exactly what their job requires. Every access and action is logged — who saw what, and when.
Never sold
Your data stays yours
We never sell your data. Your patient records exist in Sentinel to serve your clinic, and only your clinic.
Native integration
Works with your EHR
A first-class native integration, not a brittle export. Sentinel reconciles against the record — it never becomes a second one.
GOVERNANCE
Read our privacy policy.
By invitation
We onboard a few clinics at a time.
Sentinel goes to a small number of high-end clinics, each onboarded personally. If you run one and want the intelligence layer beneath it, book a private demo — pick a time that works for you and we'll walk your numbers together.
Private demo · no obligation
By booking you agree to our privacy policy. We'll only use your details to arrange the demo.